🇦🇺Australia

Supplier Overbilling from Invoice Mismatches

2 verified sources

Definition

Failure to match signed consignment notes with supplier invoices allows payments for ghost deliveries or inflated quantities, common in high-turnover restaurant supply chains.

Key Findings

  • Financial Impact: AUD 1-5% of purchases overpaid; AUD 500-2,000 per undetected discrepancy
  • Frequency: Per invoice cycle (weekly/monthly)
  • Root Cause: Manual processes delay or skip 3-way matching (PO, receipt, invoice)

Why This Matters

The Pitch: Restaurants in Australia lose AUD 2,000-15,000/year to supplier fraud via unmatched invoices. Automation flags discrepancies instantly.

Affected Stakeholders

Accounts payable, Purchasing managers, Owners

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Financial Impact

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Current Workarounds

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Methodology & Sources

Data collected via OSINT from regulatory filings, industry audits, and verified case studies.

Evidence Sources:

Related Business Risks

Inventory Waste from Poor Receiving

AUD 5-20% of inventory value in waste (industry standard 4-10% for restaurants); 10-40 hours/month manual verification

GST Input Tax Credit Denials

AUD 10% GST on disputed invoices (e.g., AUD 1,000 invoice = AUD 100 loss); plus interest/penalties up to 25%

BAS/GST Lodgement Penalties from Reconciliation Errors

AUD 2,500–8,000 per annum (penalties + correction labour); minimum ATO penalty for understated GST: AUD 1,000–5,000 per quarter if caught in audit

Employer Tip Retention & Wage Theft Liability

AUD 5,000–80,000 per venue annually in retained tips (assumes 10–20% tip withholding on AUD 500k–1.5M annual revenue); potential GST reassessment: 10% of retained amount; Fair Work remediation costs: AUD 2,000–50,000 per claim (legal + settlement).

Manual Tip Reconciliation & Payroll Processing Delays

AUD 3,000–12,000 annually per venue in labour overhead (10–20 hours/month × AUD 25–40/hour payroll processing rate); STP late-lodgement penalties: AUD 200–1,000 per missed deadline (potential 12–24 instances per year for high-turnover venues); rework/dispute resolution: AUD 1,000–5,000 annually.

Lack of Tip-Performance Visibility & Incentive Misalignment

AUD 2,000–15,000 annually per venue in lost productivity from suboptimal scheduling/staffing; estimated 10–15% staff churn attributable to lack of transparent, data-driven compensation visibility (typical replacement cost: AUD 3,000–8,000 per hospitality role); undetected tip fraud/shrinkage: AUD 500–2,000 annually.

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