🇮🇳India

Asset Theft, Shrinkage & Unauthorized Usage

4 verified sources

Definition

Manual asset management enables fraud: (1) No real-time location tracking → employees take assets off-site without permission; (2) Weak offboarding controls → exiting staff retain laptops/devices; (3) No audit trail for asset disposal → equipment 'lost' is actually sold; (4) Inventory shrinkage undetected for months; (5) Duplicate asset records mask missing items.

Key Findings

  • Financial Impact: ₹50,000–₹300,000 annually (typical shrinkage 5–15% of asset base in uncontrolled environments); cost per unrecovered asset ₹5,000–₹50,000 (laptops, phones, equipment)
  • Frequency: Continuous (ongoing theft); Quarterly (offboarding misses); Annual (inventory reconciliation reveals loss)
  • Root Cause: No centralized asset registry; Manual, infrequent physical verification; Weak offboarding workflows; No RFID/barcode scanning gates or mobile app alerts

Why This Matters

The Pitch: Indian offices lose ₹50,000–₹300,000 annually to asset theft and shrinkage due to manual tracking gaps. RFID/barcode + automated verification systems eliminate untracked transfers and enable rapid recovery.

Affected Stakeholders

IT Manager, Facilities Manager, Internal Audit, HR (Offboarding), CFO

Deep Analysis (Premium)

Financial Impact

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Current Workarounds

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Methodology & Sources

Data collected via OSINT from regulatory filings, industry audits, and verified case studies.

Evidence Sources:

Related Business Risks

Fixed Asset Depreciation & GST ITC Mismatch

₹50,000–₹200,000 annually per organization (ITC reversals @ 18% GST + 10% penalty + audit costs); typical GSTR mismatch fine ₹10,000–₹25,000 per error flagged

Asset Utilization Blindness & Procurement Overspend

₹100,000–₹500,000 annually (20–40% waste in procurement budgets); typical duplicate purchase loss ₹50,000–₹150,000/year; lease optimization savings ₹30,000–₹80,000/year if executed

Manual Asset Allocation & Onboarding Delays

₹30,000–₹60,000 annually (20–40 unproductive hours/month × ₹500–₹1,000/hour × 12 months); per-hire delay cost ₹5,000–₹10,000 (lost productivity × days waiting)

Asset Audit & Verification Time Drag

₹50,000–₹150,000 annually (80–120 audit hours @ ₹500–₹1,000/hour); working capital drag from delayed balance sheet closure; audit cycle time 4 weeks → 3–5 days (savings ₹20,000–₹40,000/year in labor)

व्यय सत्यापन में मैनुअल देरी

₹14-21 days processing delay per report; 75% time overrun reducible by automation

अनधिकृत व्यय दावे

₹Unquantified per fraudulent claim; auditing costs 20-40 hours/month for 100+ reports (industry logic)

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