Technology Stack Fragmentation and Software Platform Proliferation

Definition

Schools have accumulated numerous incompatible software platforms with significant functional overlap, creating a fragmented technology ecosystem. Department heads independently select tools (student information systems, learning management systems, scheduling, payroll, communication platforms, event management, supply tracking) without centralized procurement or integration strategy. This creates redundant functionality, data silos, integration failures, training burden on staff, vendor relationship complexity, and inflated software costs. When new platforms are added, old ones are rarely decommissioned, accumulating technical debt. Staff struggle with multiple login systems, cannot view unified data, and waste time switching between platforms. Small schools are particularly vulnerable as they lack dedicated IT staff to manage integration or enforce standards. The "Frankenstein" technology environment increases cybersecurity risk and makes reporting/compliance more difficult.

Why This Matters

Unified School Management System, software audit/consolidation consulting, integration platform-as-a-service, vendor management services, IT governance consulting

Affected Stakeholders

Operations Manager / Business Manager, Head of School / School Principal (Owner/Executive Director)

Related Business Risks