Reisespesen-Überzahlung und unnötige Reisekosten

Definition

Manual trainer scheduling and fragmented travel logistics (each trainer booking their own flights and hotels, no central policy checks, late bookings after courses are confirmed) result in higher airfares, fully flexible hotel rates and change fees. Australian business travel benchmarks show last‑minute bookings can cost 23–45% more than advance purchase; applying this to typical inter‑state trainer trips (AUD 800–2,500 per trip including flights and accommodation) implies AUD 200–800 overspend per trip. For teams of 10–30 travelling trainers making 4–8 trips per month, this equates to roughly AUD 96,000–460,000 in annual avoidable travel cost. In addition, where bookings are made without compliant tax invoices in the business name or without sufficient records, the ATO may deny GST credits and income tax deductions under ITAA 1997 and GST Act rules, effectively increasing the after‑tax cost of travel by 10–30%. Logic evidence from Australian SME travel management providers and booking platforms emphasises that centralised, automated travel tools reduce no‑show fees, duplicate hotel bookings and unused flight credits by low single‑digit percentages of total travel spend, which on mid‑six‑figure travel budgets equates to tens of thousands of dollars per year.

Why This Matters

The Pitch: Professional training and coaching providers in Australia 🇦🇺 routinely waste AUD 500–1,500 per trainer trip on avoidable premium fares, change fees and unused bookings. Automation of route optimisation, travel policy enforcement and centralised approvals for trainer scheduling and travel logistics coordination eliminates most of this cost.

Affected Stakeholders

Operations Manager, Training Coordinator, HR/L&D Manager, Finance Manager, Travelling Trainers and Coaches

Related Business Risks