🇮🇳India

विक्रेता चयन में डेटा की कमी और खरीद निर्णय त्रुटियाँ (Vendor Selection Data Gaps & Purchasing Decision Errors)

Updated: Feb 20262 verified sources

Definition

Vendor empanelment RFPs require libraries to award purchase orders to vendors offering 'lowest price and/or highest discount.' However, when two or more vendors quote identical discounts, rules mandate 'approximate equal distribution of orders.' Without real-time vendor performance data (delivery timeliness, historical discounts, quality ratings, complaint resolution speed), libraries cannot differentiate vendors and miss opportunities for better negotiation or performance-based selection. This results in suboptimal purchasing decisions and inability to consolidate volume with top performers.

Key Findings

Financial Impact: 2-5% loss in potential savings through optimal vendor consolidation; estimated ₹1-3 lakh annually per library (on ₹50+ lakh annual book procurement budgets)
Frequency: Per order cycle; Quarterly vendor reviews
Root Cause: Manual quotation collection, lack of historical vendor performance dashboards, and 'equal distribution' default rules prevent data-driven vendor selection. No automated system tracks discount trends, delivery %, complaint resolution, or RFQ response quality.

Why This Matters

The Pitch: Indian libraries lose 2-5% procurement savings by default-assigning orders to equally-quoted vendors without performance data. Real-time vendor scorecard dashboards (delivery %, discount trends, quality metrics) enable 5-10% better vendor selection and negotiation leverage.

Affected Stakeholders

Procurement Officers, Library Directors, Budget & Finance Heads, Vendor Strategy Teams

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Financial Impact

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Current Workarounds

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Methodology & Sources

Data collected via OSINT from regulatory filings, industry audits, and verified case studies.

Evidence Sources:

Related Business Risks

विक्रेता अनुबंध गैर-अनुपालन दंड और EMD जब्ती (Vendor Contract Non-Compliance Penalties & EMD Forfeiture)

₹25,000 per vendor (EMD blocked indefinitely) + 1-5% of order value (liquidated damages) + estimated ₹10,000-50,000 per institution annually in compliance audit costs and GST penalties for procurement non-conformity

मूल्य सत्यापन और दस्तावेज़ सत्यापन प्रक्रिया की अनावश्यक जटिलता (Unnecessary Price Verification & Document Validation Complexity)

₹50,000-100,000 annually per library in hidden staff costs (20-40 hrs/month @ ₹250-500/hr) + 5-10 days average payment delay × number of vendors × ₹25,000-50,000 average order value = ₹2-5 lakh annual time-to-cash drag

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