Uncollected Late Pickup Fees Due to Non-Payment or Waiver

$1,200–$7,200 per month (assuming 10–20 late incidents weekly across center, 60–80% non-payment on first request) • $1,500–$6,000 per month (50–70% waiver rate for low-income cohort without clear policy framework) • $2,000–$8,000 per audit cycle (audit delays, potential fund recapture, staff time for document retrieval)

Attendance staff note late minutes and fees on paper sign-out sheets or a desk log, then later re-enter into billing sheets or the center’s system; unpaid fees are tracked via ad hoc Excel lists, sticky notes, or staff memory and occasionally front-desk petty cash is used to reimburse the closing teacher before the fee is actually collected from the parent. • Attendance tracker notes the late event and potential fee in a paper log or spreadsheet, then later checks the employer contract to decide if and how to bill the parent; if collection is awkward under the contract, supervisors may cover staff overtime from operating budget or petty cash without ever invoicing the parent. • Case-by-case manual decision; checking subsidy paperwork manually; requesting subsidy agency approval before charging parent; inconsistent enforcement; verbal agreements with parents