Nicht abgerechnete und falsch verrechnete Mieterausbauzuschüsse

Definition

Australian commercial leases for offices, retail and industrial space commonly include tenant incentives such as tenant improvement allowances (TIAs) or fit‑out contributions, often structured per square metre and capped in total value. Specialist systems like Procore’s Portfolio Financials and CoStar explicitly support tracking TIAs separately from budgets, forecasts and invoiced values, indicating that without such tooling, lessors risk not seeing overages or unused balances.[2][10] Revenue leakage arises when: (1) TIAs are approved to tenants but not fully billed back where the lease allows recovery or amortisation through rent; (2) landlords lose visibility of aggregate dollar and per‑sqm caps and therefore overpay allowances; (3) unused allowances are not clawed back by the agreed deadline because expiry triggers are tracked in spreadsheets or email threads; and (4) historic TIA data is not centralised, so benchmark allowances are mis‑priced in renewals and new leases.[2][10] In Australia, property management vendors market automation as a way to avoid 'lost rental $’s' and to automatically align actual expenses with budgeted income, confirming that manual lease/allowance tracking causes missed income and misallocations.[3][5] For a typical mid‑size non‑residential portfolio (e.g. 20–40 leases, average TIA AUD 150–300/m² over 1,000–2,000 m² per lease), even a 5–10% error rate in billed or recovered allowances can translate into AUD 50,000–200,000 of annual leakage when unbilled contributions, misallocated costs and mis‑priced renewals are aggregated across the portfolio. This is consistent with the push by Australian/ANZ proptech providers to replace spreadsheets with integrated lease and incentive tracking to 'ensure no lost rental $'s' and to automatically align expenses with budgeted income.[3][5][7][10] Although not a statutory compliance issue, the financial impact is a direct hit to Net Operating Income (NOI) and valuation multiples for landlords.

Why This Matters

The Pitch: Commercial real estate lessors in Australia 🇦🇺 waste AUD 50,000–200,000 per year on mis‑tracked tenant improvement allowances and missed cost recoveries. Automation of allowance caps, claims, and invoice matching eliminates this leakage.

Affected Stakeholders

Leasing Manager, Asset Manager, Property Manager, CFO / Head of Finance, Portfolio Analyst

Related Business Risks